Virtual Receptionist Gives Time Management Tips

Why is a Virtual Receptionist speaking to you about Time Management?

Well, when a large part of your job is managing the time of others around you, you’d better make sure your own Time Management is stellar.

From experience I can tell you that some of the best technicians I have met have horrible time management skills. They rush from job to job racing the clock and sometimes flying by the seat of their pants.

If you ask me this isn’t the way many of us want to live our lives.

1. Own up to your mistakes.


Those who do not learn from their mistakes are doomed to repeat them.

It’s true. If you are always racing the clock then you need to stop making excuses and own up to your need to work on your time management skills. Sit down for a few moments and really think about why you are always late. Do you hit the snooze button too often? Do you get lost a lot? Or perhaps you simply lose track of the time.

No matter what the reason is, you need to identify it in order to fix it.

2. Prepare well in advance.

The best piece of advice I ever received is 90% of getting a task completed is starting it.
Preparing for meetings or your day timer may not be the most exciting part of your day. However once you start it you are well on your way to getting it over and done with.

By getting your materials prepared in advance of your meetings or appointments you are giving yourself the best chance to succeed. This way if you are finding yourself running behind you can at least be comforted in the knowledge that yes, you are a bit late, but you are very much prepared for what you need to do.

3. Self-discipline. It’s really a thing.

Losing weight. Quitting smoking. Wake up and not hitting the snooze button. All of these are habits that take a significant amount of self-discipline to break.

I’ll touch a bit on increasing your self-discipline in a later post. But let me assure you. If you commit and remain steadfast in your goal of being on time the new habits you are working so hard to form do become much easier with time. Yes, it may be something you always have to work towards. But we all have habits that we naturally want to fall back into. (For me it’s putting down the sugar, so hard!) But remaining determined during the initial period is the hardest part. I promise, it does get easier with time. It’s not fun at the start but it’s a very important skill to learn.

4. Use wake up calls.

For many of our customers having our virtual receptionists call them and remind them about appointments, or waking up is one of the best things they have done.

There are more resources out there then I can name in a year to help you remember and get going when you need to. Trial and error will help you learn what works best for you.

5. Try playing music as you get ready.

This is one of my best tips for getting out the door on time. I am notorious for getting off track and cleaning or checking emails as I get ready to head out the door. But by playing an upbeat music playlist I know roughly how much time has passed, and when I need to get out the door!

Learning time management skills isn’t hard. I promise. I know you can do this.

Now, I’m late for an appointment so I better get going!

Filed under Answering Service.

Posted by:   In: Answering Service  

4
Apr
2015